CLD and HRSC will be offering a series of workshops which are designed to enable staff to have more meaningful performance discussions with staff.
Find out how to set and write work objectives that are SMART and aligned with faculty/centre's operational plan and ECU's strategic priorities.
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Preparing for the meeting
As a supervisor, you will be assessing and providing constructive feedback on a staff member's performance. To prepare for the meeting, firstly you review what the staff member has achieved in the past performance period, reflecting on both their specific and overall performance outcomes against the agreed work objectives. You will collect evidence that demonstrates how the staff member achieved or did not achieve the work objectives that were set in the previous year. Duties, responsibilities and accountabilities performed should also be noted.
Examples of evidence may include: samples of work produced, customer feedback (internal & external), academic/ teaching portfolio, grant submissions and acceptance, UTEI/ RAI points, publications, professional development events and activities undertaken.
Reference should also be drawn from position descriptions or position classification standards relevant to the position, and for Academic Staff, the academic role.
An initial assessment of the achievement of the overall performance outcomes should be prescribed, based on the evidence gathered.
Proposing work objectives for the coming year
Next step is to consider broadly, the staff member's work objectives for the next performance period and to identify professional development, resources and support that may be required to achieve the objectives. Review the faculty/centre's operational plan to determine the key work priorities, indicators and targets for your work area.
The following sources may assist you and the staff member in determining the key priorities and work objectives:
- ECU: Engaging Minds; Engaging Communities. Towards 2020
- Faculty/centre budget
- Faculty/ centre operational plan
- Academic Activity Areas (including UTEI, RAI)
- Academic Leadership and Administrative Roles in Faculties Policy
- Position Classification Standards
- Position descriptions
- Feedback from surveys, quality audits and reviews
- Staff member's previous years' "My Work Plan"
Organising the meeting
Before you meet with the staff member, gather all the relevant documents to be referred to during the meeting. Advise the staff member in advance of what they can expect to be discussed at the review and planning meeting, so they too can prepare for the meeting. Also, advise where the meeting will take place.
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